Privacy Policy – Rakuten x CANVVS Competition

1. Scope and Contact Information

This Privacy Policy explains how Own Media Group Ltd (“CANVVS,” “we,” “our”) and Rakuten process your personal data when you participate in the Rakuten x CANVVS Sneaker Design Competition, visit related websites or platforms (including the CANVVS Platform), or interact with us by email, social media, or in person.

CANVVS is the primary data controller for competition-related processing. For joint activities (e.g., marketing or sales of winning designs), CANVVS and Rakuten act as joint controllers.

Contact: support@canvvs.com (CANVVS Support Team)

2. What Personal Information We Collect

We collect personal data directly from you and automatically through your use of our platforms:

• Registration & Competition Entry: Name, email, postal address, phone number, artist portfolio or design submissions, and Platform preferences.
• Platform Participation: Details of your designs, pricing, payment details (processed via secure payment partners), and shipping information.
• Marketing Preferences: Newsletter sign-ups or campaign opt-ins.
• Event Coverage: Photographs, audio, or video captured during judging, studio shoots, and finale events, where you may be identifiable.
• Device & Browsing Data: IP addresses, browser type, and interactions with our competition or Platform websites (via cookies and analytics tools – see Cookie Policy).

3. How We Use and Share Your Information

We use your data for:

• Contract Performance: To register your entry, communicate updates, manage judging, and – if approved – set up your CANVVS Platform page for potential sneaker sales.
• Competition Administration: To evaluate submissions, contact finalists/winners, and pay royalties or design fee.
• Marketing & Promotion: To share competition updates, feature your designs on social media, and promote winning sneakers via CANVVS, Rakuten, and partners (with your prior consent where required).
• Analytics & Improvement: To enhance the competition experience, Platform platform, and related services.
• Legal Compliance: To respond to legal requests or prevent fraud.

We may share data with:

• Rakuten & Under Armour: For joint promotional activities.
• Platform Buyers & Partners: To fulfill orders, process payments, and handle customer service.
• Service Providers: Hosting, payment processors, and event production partners under strict confidentiality terms.

4. Platform Participation

By signing up for the Rakuten x CANVVS Competition, you agree to have a profile page on the CANVVS Platform. If your design is approved, your sneaker may be listed for sale. CANVVS and Rakuten may feature your work on their storefronts and marketing channels.

5. International Data Transfers

Your personal data may be transferred outside the UK/EEA (e.g., to the US for Rakuten or CANVVS services). We use approved safeguards such as Standard Contractual Clauses to protect your information.

6. Data Retention

• Competition Entries: Retained for the duration of the competition and for historical/marketing records unless deletion is requested.
• Platform Profiles: Retained while your profile is active and up to seven years after last use.
• Marketing Preferences: Retained until you opt out.

7. Your Rights

You have the right to:

• Access, correct, or delete your personal data.
• Restrict or object to certain processing.
• Withdraw consent for marketing at any time.
• Request a copy of your data in a portable format.
  

To exercise these rights, email support@canvvs.com.

8. Updates

We may update this Privacy Policy. Significant changes will be highlighted on the competition website or sent to your registered email.